Last Updated: [10/1/2023]
TABLE OF CONTENTS:
WHAT INFORMATION DO WE COLLECT?
HOW DO WE USE YOUR INFORMATION?
WHO WILL YOUR INFORMATION BE SHARED WITH?
HOW LONG DO WE KEEP YOUR INFORMATION?
HOW DO WE KEEP YOUR INFORMATION SAFE?
DO WE COLLECT INFORMATION FROM MINORS?
HOW CAN YOU CONTACT US ABOUT THIS POLICY?
1. WHAT INFORMATION DO WE COLLECT?
We collect your personally identifiable information (PII) when you or your payroll provider provide it to us while utilizing our services, participating in activities on our digital properties (website, social media), or when contacting us. The categories of PII we collect include:
Identifiers: First, last name, email address, physical address, phone number, and social security numbers.
Professional or employment-related information: Employer identification number, legal entity name, company website, industry, corporate address information.
Log-In Information: Passwords, password hints, and similar security information.
Payment Information: Information necessary for processing payments.
Internet or electronic network activity information: Device and usage information, IP address, browser characteristics, operating system, and other technical information.
Geolocation Information: General location determined by IP address.
Profile Information: Social media profile information, marketing leads, search results.
2. HOW DO WE USE YOUR INFORMATION?
We use the information we collect or receive to:
Send Administrative Information:
Description: Sending information regarding changes to our terms, conditions, and policies.
Purpose: Keeping you informed about updates that affect your interaction with our services.
Fulfill and Manage Project Requests:
Description: Using your information to fulfill and manage projects, payments, returns, and exchanges made through the Sites.
Purpose: Ensuring efficient and accurate processing of transactions.
Description: Posting testimonials on our Sites, which may contain personally identifiable information (PII), with prior consent. Offering the option to update or delete testimonials by contacting us at Info@forensicpayroll.com and providing relevant details.
Purpose: Sharing user experiences with explicit consent and facilitating user control over testimonials.
Description: Using your information to request feedback and contact you about your use of our Sites.
Purpose: Gathering insights to enhance user experience and addressing user concerns.
Protect Our Sites:
Description: Using your information to contribute to the safety and security of our Sites, including fraud monitoring and prevention.
Purpose: Safeguarding against potential threats and ensuring a secure online environment.
Enforce Our Terms:
Purpose: Ensuring compliance with established terms and policies.
Respond to Legal Requests and Prevent Harm:
Description: Inspecting information in response to legal requests, such as subpoenas, and preventing harm.
Purpose: Complying with legal obligations and safeguarding against potential harm.
Improve Our Services:
Description: Allowing selected third parties to use tracking technology to collect information about your interactions with the Sites over time. This information is used for data analysis, identifying usage trends, assessing campaign effectiveness, gauging content popularity, and understanding online activity.
Purpose: Enhancing service quality and user experience.
Provide Services to You and/or Our Customers:
Description: Using your information, when signed up for our registered agent services, to lodge filings and applications on your behalf as part of the services.
Purpose: Fulfilling service commitments and ensuring effective provision of registered agent services.
Verify Your Identity:
Description: Using your information to verify your identity, assess business nature and ownership, evaluate the risk of doing business, or for other purposes related to service provision.
Purpose: Confirming the legitimacy and authenticity of user identities for security and service integrity.
3. WHO WILL YOUR INFORMATION BE SHARED WITH?
We exclusively share and disclose your information with specific third parties. Each party is categorized to provide clear insight into the purpose of our data collection and processing practices.
Description: State and Federal payroll tax agencies and your payroll provider.
Purpose: Access to information is necessary to facilitate service provision.
State Government Agencies:
Description: Sharing information with state government agencies as necessary to provide services, including but not limited to the secretary of state, state tax authority, or other state regulators.
Purpose: Compliance with state regulations and facilitating service provision.
Purpose: Legal compliance and safeguarding against unlawful activities.
Description: Sharing information with payment processors to enable payment processing and for anti-fraud purposes.
Purpose: Facilitating secure and efficient payment transactions.
Each sharing instance is outlined to provide clarity on the purpose and context of data disclosure.
4. HOW LONG DO WE KEEP YOUR INFORMATION?
Upon conclusion of any ongoing legitimate business need for processing PII, we will take appropriate actions based on feasibility. This may involve deletion or anonymization of the data. In instances where immediate deletion or anonymization is not possible, such as with PII stored in backup archives, we will securely store the information and isolate it from any further processing until the eventual deletion becomes feasible.
5. HOW DO WE KEEP YOUR INFORMATION SAFE?
Forensic Payroll Consultants, Inc is committed to ensuring the security of our systems in accordance with industry standards. We endeavor to safeguard personally identifiable information (PII) provided to Forensic Payroll Consultants, Inc by both third parties and yourself through the implementation of rigorous physical and electronic safeguards. In the event that third-party service providers, with access to our PII, are engaged, we seek providers with established security and confidentiality policies.
Despite our earnest efforts to protect the security of your information, it is essential to acknowledge that no security system is infallible. Consequently, we cannot guarantee that our systems will be completely secure at all times.
6. DO WE COLLECT INFORMATION FROM MINORS?
Individuals under the age of 18 are prohibited from using Sites, and we do not intentionally gather personally identifiable information (PII) from individuals under 18 years of age. By utilizing the website, you affirm that you are at least 18 years old. In the event that we discover the collection of PII pertaining to an individual under 18, we will deactivate the account and implement reasonable measures to promptly erase such data from our records. Should you become aware of any information collected from a person under the age of 18, please contact us at firstname.lastname@example.org. We do not and will not knowingly sell PII of clients under the age of 16.
9. HOW CAN YOU CONTACT US ABOUT THIS POLICY?
For questions or comments about this policy, contact us at email@example.com.
Thank you for being a valued Forensic Payroll Consultants, Inc user. We look forward to assisting you in any way that we can. From all of us at Forensic Payroll Consultants, Inc may you be as passionate about your business as we are about our service.
— The Forensic Payroll Consultants, Inc Team